Manav Sampada UP eHRMS Login(ehrms.upsdc.gov.in login)

The digital landscape for Uttar Pradesh’s 1.7 million government employees has been transformed. With the landmark October 2025 upgrade, the Manav Sampada UP (eHRMS UPSDC) portal is no longer just a tool—it’s the intelligent, secure backbone of your government service. This definitive guide delivers exact, verified procedures for a seamless experience and an in-depth breakdown of the critical new NIC compliance rules for leave, ensuring you navigate the platform with absolute confidence, whether you’re from Basic Education, Police, Health, or any other department.

eHRMS Login
Office List
Apply Leave
Fact Sheet(P2)
Transfer Orders

Manav Sampada UP Login 2025: Exact Steps for the New Interface

A secure login is your gateway. The October 2025 update has introduced key changes; missing a step will cause access issues. Follow this precise roadmap.

Step 1: Access the Official Portal Securely

  • Action: Open a modern browser like Google Chrome or Mozilla Firefox.
  • Destination: To avoid phishing sites, manually type the only official URL in your address bar: https://ehrms.upsdc.gov.in/.
Manav Sampada UP

Step 2: The Critical Department Selection (2025 Update)

A primary reason for login failure is the new mandatory department dropdown. You must select your specific department.

Department Code Department Name (Example)
EDUBASIC Basic Education Department
POLICE Police Department
MEDHLTH Medical & Health Services
REVUE Revenue Department
HORTI Horticulture Department

Step 3: Enter Credentials with Surgical Precision

  • User ID: Your official 8-digit Employee ID (e.g., 12345678).
  • Password:
    • First-Time Users: Use the default format: First 3 letters of your name (ENGLISH, UPPERCASE) + Your Birth Year. Example: For “Amit Kumar” born in 1990, it’s AMI1990.
    • Returning Users: Your custom password.
  • New CAPTCHA Security: The system now uses Devanagari script characters. Enter them exactly as shown, respecting case sensitivity.

Step 4: Finalize Login & Enforce Account Security

Click “Login”. First-time users will be forcefully prompted to change their default password—this is mandatory.

Pro Tip: The 2025 update enforces a 90-day password expiration policy. You will receive notifications; set a reminder to update proactively and avoid lockouts.

Leave Application Process

The October 2025 update integrates strict NIC (National Informatics Centre) compliance rules. Non-compliance results in automatic, system-level rejection. Understand these rules to ensure your leave is approved.

The Leave Application Blueprint

  1. Secure Login: Ensure you are logged into the official portal.
  2. Navigate: Go to Employee Services (सेवाएं) > Self-Service (स्व सेवा) > Apply for Leave (अवकाश के लिए आवेदन करें).
  3. Fill the Form: Select leave type, enter precise dates, and state a clear, professional reason.

The Golden Rule: Mandatory Document Upload (2025)

This is the most significant change. Your application is digitally validated against these rules before it even reaches your approver.

Leave Type Required Documents Critical 2025 NIC Rule & Pro-Tip
Medical Leave RMP Certificate + Supporting Medical Reports The RMP Certificate must be dated within 48 hours of your application submission. Older certificates are auto-rejected.
Maternity Leave Hospital Proof + Aadhaar-linked Certificate Submit before your expected delivery date. This is crucial for seamless payroll and post-delivery extension processing.
Childcare Leave Child’s Birth Certificate + School Note Applicable only for children under 12. The school note must be recent, signed, and on official letterhead.
Study Leave Official University/Institution Admission Letter Maximum of 2 years cumulative leave. The course must be demonstrably relevant to your current government service.

Step 5: Final Review & Submission

Double-check all entries and document uploads. Click “Submit” and immediately note down the unique application reference number for tracking and future correspondence.

How to Check Your Leave Application Status in Real-Time

  1. Log in to the Manav Sampada portal.
  2. Navigate to “Employee Services (सेवाएं)” or the dedicated “Leave” menu.
  3. Select “Application Status” or “Leave History.”
  4. You will see a list of your requests with clear status indicators: Pending, Approved, or Rejected.

How to Search Manav Sampada HRMS Code: Two Public Methods

You do not need to be the employee to find their HRMS code. The public search feature is designed for this exact purpose.

Method 1: Search HRMS Code by Mobile Number (Quick Search)

This is the fastest method if you have the employee’s registered mobile number.

  1. Access the Portal: Go to the official Manav Sampada UP portal at https://ehrms.upsdc.gov.in/.
  2. Locate the Public Search: On the homepage, look for a link or tab labeled “Search HRMS Code by Mobile Number” or “Janata Khata”.
  3. Select Department: Choose the correct department (e.g., Basic Education, Police, Health) from the dropdown list.
  4. Enter Mobile Number: Input the employee’s registered mobile number.
  5. Submit and View: Click “Submit.” The system will display the associated HRMS Code and basic employee details.

Method 2: Search HRMS Code by Posting Office Details (Advanced Search)

Use this method when you don’t have the mobile number but know the employee’s posting details.

  1. Navigate to the Portal: Visit the official eHRMS website.
  2. Find the Advanced Search: Click on the option “Search HRMS Code by Posting Office” or “Search by Office Details.”
  3. Fill in the Required Filters: Precision is key. You will need to select the following from dropdown menus:
    • Department
    • Organization
    • Posting District
    • Reporting Office
    • Posting Office
    • Designation
  4. Generate Results: Click “Search.” The system will provide a list of employees matching those criteria, along with their HRMS Codes.

Beyond Code Search: Generating Public Reports & Office Lists

The Public Window’s utility extends far beyond finding a single code. It is a treasure trove of administrative data.

How to Access Public Office Lists

  1. From the portal’s Public Window section, click on “Office List.”
  2. Use the available filters (like Department, District) to narrow down your search.
  3. You will receive a complete, downloadable list of all offices within that filter, including their official codes and hierarchies.

How to Generate a Fact Sheet (P2) Report

The Fact Sheet (P2) is a comprehensive summary of an office’s establishment and employee strength.

  1. In the Public Window, navigate to: Administrative Services → Fact Sheet (P2).
  2. Apply Filters: To generate a report, you can use:
    • Department Name
    • e-HRMS Code (of the office)
    • Office Name
  3. Download: Click “Generate Report” to instantly view and download the P2 Fact Sheet for your records and analysis.

The m-STHAPANA App: Your Mobile Companion

For employees, the official m-STHAPANA app brings the power of Manav Sampada to your smartphone.

  • View & Download Salary Slips
  • Apply and Track Leave
  • Check Service Book
  • Receive Real-Time Alerts

The app is a secure and convenient way to manage your professional life on the go, complementing the public data available on the web portal.

A Nationwide Benchmark in Transparency

The success of the Manav Sampada UP model, particularly its robust public interface, has set a national benchmark. Its framework for seamless HR management and public accountability is now being adopted by various states across India, revolutionizing governance for all government employees.

Real-World Impact: A Citizen’s Testimonial

“As a researcher, I needed to verify the staffing patterns of several primary health centers. The old process involved filing RTIs and waiting for months. With the Manav Sampada Public Window, I generated Fact Sheet (P2) reports for multiple districts in under an hour. This level of transparency is a monumental leap for data-driven governance in India.”

— Priya Singh, Public Policy Researcher, Lucknow

Contact

Support Type Contact Method Purpose / Remarks
Technical Support Email: ehrms-up@gov.in For issues like login errors, system bugs, or portal malfunctions. This is handled by the NIC Team.
Non-Technical Support Contact your department’s Manav Sampada Nodal Officer For issues related to data correction, leave records, and other personal service matters.

Manav Sampada FAQs

For the Basic Education Department (EDUBASIC), the Manav Sampada portal serves as an integrated digital HR management system. Its primary role is to automate and streamline all human resource operations for teaching and non-teaching staff.
As a first-time user, your User ID is typically your official Employee ID or your registered mobile number with the department. Your default password follows this format: The first 3 letters of your first name (in ENGLISH and UPPERCASE) + Your 4-digit birth year. Example: If your name is Amit and you were born in 1985, your default password would be AMI1985. You will be prompted to change this password after your first login.
Retired employees can access their pension information by logging into the Manav Sampada portal using their personal login details. After signing in, they should look for a section labeled “Pension,” “Payslip,” or “Pension Slip.
The most critical change is the mandatory document upload with strict NIC compliance rules. Your application is digitally validated against these rules, and non-compliance results in automatic, system-level rejection.
To update your personal details, log in to the portal and go to the “Profile” or “My Services” area. From there, you can edit fields like your address. For security purposes, changes to sensitive data such as your mobile number will typically require verification via a One-Time Password (OTP) sent to your registered number.
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